How to change the EPF/EPS contribution of an employee?

Modified on Tue, 06 Feb 2024 at 03:13 PM

The Employee Pension Scheme (EPS) or The Employee Provident Fund (EPF) is a social security scheme implemented by the Employees' Provident Fund Organization (EPFO) in India. It is a part of the overall Employees' Provident Fund (EPF) scheme, which aims to provide retirement benefits to employees in the organized sector & is managed by the Ministry of Labour and Employment, Government of India.

Below is the 1st path:

Search any employee's name in the Global Search Bar (1), and then go to the Finances (2) tab. Then click on Summary (3) and you'll be getting the option to fill in the information for different contributions below.

Scroll down on the same page and go to Statutory Information (1) and click on Fill in this information (2),

under PF Account Information.

Once you click on Fill in this information, you'll be redirected to a below-attached page -

Once you reach this tab, fill in all the required details regarding PF and enable the toggle of Employee is a member of EPS. The contribution will be allocated to both EPF & EPS and click on Update (as highlighted with an arrow mark in the above screenshot.

The 2nd path to edit the EPF/EPS contribution of an employee -

Go to the Payroll (1) section of the Keka Portal, and click on Payroll Admin (2). Now, click on Operations (3).

Once you reach the Operations tab, scroll down to Payroll Status, Tax Regime & Financial Details and click on Employees' Statutory Info as highlighted below with an arrow mark.

Once you click on Employees' Statutory Info, you'll be taken to the below-attached screenshot.

There are 2 options, one is to Bulk Upload, and 2nd is to edit a single employee's PF details.

In the above screenshot, if you click on Import Bulk (1), you'll be able to Import the details of many employees in bulk.

There are 3 steps to complete the Bulk Assignment Process.  

The first step would be to download the Excel file. Click on Excel Template (1) to do the same. The new Excel template sheet will be downloaded.  

Once the template sheet is filled with all the necessary data, you will have to upload it in Upload Excel File (2).

For detailed instructions on how to import data to Keka using Excel files click here.

But if you click on the Edit (2) option, in the Employees' Statutory Info page, you'll be getting a pop-up on the screen as shown below.

The 3rd path to do the same is shown below -

Go to the Payroll (1) section of the Keka Portal, and click on Payroll Admin (2). Now, click on Operations (3).

Once you reach the Operations tab, scroll down to Payroll Imports, and click on Import Financial Information as highlighted below with an arrow mark.

Once you click on Import Financial Information, you'll be taken to the below-attached screenshot.

There are 3 steps to complete the Bulk Assignment Process.  

The first step would be to download the Excel file. Click on Excel Template (1) to do the same. The new Excel template sheet will be downloaded.  

Once the template sheet is filled with all the necessary data, you will have to upload it in Upload Excel File (2).

For detailed instructions on how to import data to Keka using Excel files click here.

While uploading through the 2nd path i.e., while uploading data to the Employees' Statutory Info only details like EPS/PF/LWF will get uploaded, but while uploading to the 3rd path i.e., Import Financial Information, along with EPS,PF,LWF all the financial data of the employee needs to be imported. 

We suggest you to go with the 3rd step only if you're uploading the data for the 1st time in Keka. If you want to make changes later, use the 1st and 2nd Step instead.

This is how we change the EPF/EPS contribution of an employee.